PG Management Software
Bill sharing rooms correctly, collect rent without the monthly round, and keep a real KYC and agreement on file for every resident — built for a single owner-operated PG, not a hostel chain.
14-day free trial · No credit card required · We migrate your data for you
Rent — Priya Sharma · Room 204
₹9,500
Invoice generated
1st of the month · auto
Reminder sent
WhatsApp · SMS · Email
Payment received
UPI · auto-reconciled
Single–4
Sharing types billed by bed
1 invoice
Rent + utilities + food together
Digital
KYC and agreements, no paperwork
Multi-currency
Works worldwide
Why PG accommodation needs its own approach
A PG is usually one person's building, not a company's portfolio. The owner often lives on-site or close by, knows most residents by name, and has historically run the whole thing out of a notebook, a stack of cash envelopes, and a WhatsApp group — because for years that was genuinely enough.
It stops being enough at a fairly specific point: once there are enough beds, enough sharing types, and enough different rent-and-utility arrangements that keeping it all in your head starts costing you money you can't see — a due payment nobody chased, a room double-booked because two people had the same verbal understanding, a deposit dispute at move-out with nothing written down.
primelivingApp doesn't ask a PG to become a hostel chain to use it. It's built for the actual shape of a PG — one owner, one or two buildings, single-to-four sharing rooms, and a tenant base that's often a mix of students and working professionals under the same roof.
What is PG management software?
PG management software is a platform built for paying guest accommodation — a room or bed rented out by sharing type, usually with utilities and sometimes food included, run by an individual owner rather than an institutional operator. It replaces the cash collection, paper KYC, and WhatsApp coordination most PGs still run on.
It differs from hostel or student-housing software mainly in scale and tenant mix, not in the underlying problem. A PG is usually a single building with a handful of sharing types, run by one owner who is also often the person collecting rent in person — which is exactly the part software removes first.
What PG management software solves
The six problems that come with running a PG on a notebook, cash, and a WhatsApp group.
Rent collected in person
Cash or a bank transfer followed up by a phone call means rent day is a task on the owner's calendar, not something that happens on its own.
Sharing-type billing gets messy
Single, twin, and triple-sharing rooms each carry different rent, and tracking who owes what by hand gets error-prone past a handful of rooms.
A mixed tenant base needs flexibility
Students and working professionals under one roof often want different move-in dates, notice periods, and payment timing — hard to manage from memory.
No paperwork, no protection
Verbal agreements and undocumented deposits are fine until a move-out dispute, at which point there's nothing written down to point to.
Utilities and food charged inconsistently
Electricity and food costs get added to rent by rough estimate or after-the-fact adjustment, instead of appearing as a clear line on the invoice.
Growing past one property is hard
A second PG means a second notebook and a second WhatsApp group, with no combined view of either — so most owners simply don't scale.
How primelivingApp solves those challenges
Each problem, and exactly what the software does about it.
Rent collected in person every month
Automated invoicing and online payment
Invoices generate on your cycle and residents pay online, with reminders sent automatically instead of a phone call from you.
Sharing-type billing tracked by memory
Rent set per sharing type, tracked per bed
Each bed carries its own rent based on sharing type, so a triple-sharing room bills three residents correctly without manual splitting.
A mixed tenant base needs different terms
Per-resident rent cycles and terms
Move-in dates, notice periods, and billing cycles are set per resident, so a student and a working professional in the same PG can each have their own terms.
No record if a deposit dispute comes up
Digital agreements and KYC on file
ID, address proof, and a signed agreement are stored against every resident from move-in, so there's a real record if a dispute ever happens.
Utilities and food charged inconsistently
Add-on charges on the same invoice
Utility, food, or any other recurring charge is added as its own line on the resident's invoice, so the bill is itemised instead of estimated.
Complaints handled by memory or not at all
Logged complaints with tracked closure
A resident raises an issue from the app, it's assigned to whoever handles it, and it's marked closed only once the work is actually done.
A second property means starting over
Multi-property view from one account
A second or third PG runs from the same account with its own settings, rolled up into one view instead of a second notebook.
Rent, deposits & add-on charges
PG rent is rarely just rent — it usually comes with a deposit, and often electricity, water, or food charged on top. primelivingApp bills all of it on one invoice per resident, itemised, instead of a single number nobody can explain.
Rent + add-ons on one invoice
Utilities, food, or any recurring charge appear as their own line alongside rent, not a separate demand.
Security deposit tracking
Deposits are recorded against the resident and settled at move-out with any deductions itemised.
Automated reminders
Reminders go out on WhatsApp, SMS, and email before and after the due date, so collection stops being a phone call.
Online payment
Residents pay online by card, bank transfer, or local method, with an instant digital receipt.
Late-fee rules
Set a late-fee rule once and it applies automatically and consistently, instead of being negotiated resident by resident.
Statements on request
Residents can pull their own payment history — useful for the ones who need it for an employer or family.
85%
Occupancy
₹2.4L
Collected
₹32.5k
Pending rent
3
Open tickets
Today's schedule
Amit Verma · Room 205
Rent due
Rohan Singh · Room 105
Check-in 10:00 AM
See your whole PG at a glance
Occupancy by sharing type, who's paid and who hasn't, and what's still open on maintenance — on one screen, instead of scattered across a notebook, a phone, and memory.
- Occupancy by sharing type
- Who's paid, who hasn't
- Open maintenance requests
- One number for the whole PG
Digital KYC & agreements
Most PGs run on a verbal understanding and maybe a photocopy of an ID card. primelivingApp turns that into a real record: ID and address proof uploaded and reviewed, and a rental agreement signed electronically, before a resident ever moves in.
Digital ID verification
Residents upload government ID and address proof from their phone, reviewed and approved before move-in.
E-signed rental agreement
The agreement is signed electronically and stored against the resident — no printing, no missing copies.
Documents on file
KYC documents and the signed agreement stay attached to the resident record for as long as they stay.
Move-in & move-out checklist
A simple checklist at move-in and move-out keeps the condition and inventory record consistent.
Access limited to your staff
Resident documents are visible only to the roles you grant, not open by default.
A record if a dispute happens
If a deposit or damage dispute ever comes up, there's an actual document to point to instead of a memory of a conversation.
Resident app for a mixed tenant base
A PG's residents are often a mix — a student in one room, a working professional in the next. Both want the same basic thing from an app: pay rent, raise an issue, get notices, without having to track down the owner in person.
Pay rent in one tap
See what's due and pay online, whenever it suits a resident's own schedule.
Raise a request
Report a maintenance issue with a photo and follow it through to resolution, without a phone call.
Notices without a group chat
House rules, updates, and announcements arrive as a notification instead of a WhatsApp group everyone mutes.
Agreement & receipts on hand
View the signed agreement and download any past receipt any time, without asking the owner for a copy.
Visitor requests
Let a resident flag an expected visitor in advance, so entry isn't a surprise conversation at the door.
Works even without the app
Reminders and receipts still reach residents by WhatsApp, SMS, and email if they never install it.
Benefits for owners, residents, and growing operators
Each group wants something different from the same system. Here is what each one gets.
PG owners
Rent that arrives without a phone call, and a record when you need one.
- Stop collecting rent in person or chasing it by phone
- Sharing-type billing that's always correct, automatically
- A signed agreement and KYC on file for every resident
- One screen for occupancy, dues, and maintenance
Residents
Pay, request, and get answers without tracking down the owner.
- Pay rent and utilities on one invoice, on your own schedule
- Raise a maintenance request and see it through to done
- Agreement and receipts available any time on your phone
- Notices that don't get lost in a group chat
Owners with more than one property
A second PG doesn't mean a second notebook.
- Both properties run from the same account, separately configured
- One combined view of occupancy and collections across both
- Staff or family helping out see only what you assign them
- The same process, whether it's your first PG or your third
Use cases
Six common PG situations, and what changes for each one.
A single-building PG with 20 beds
One owner, mostly single and twin-sharing rooms, rent still collected in person.
Rent bills automatically by sharing type, residents pay online, and the owner stops making a monthly collection round.
A PG with students and professionals together
Different move-in dates, different schedules, one building.
Each resident has their own rent cycle and terms, tracked individually instead of by exception.
A women-only PG
Families want assurance about who enters the building and when.
Visitor logging and in-out records give a factual answer — see the girls' hostel page for the full safety workflow.
An owner opening a second PG
The first property runs fine on a notebook; a second one won't.
Both properties run from one account with a combined view, before the second notebook becomes unmanageable.
A PG that includes food in the rent
Food cost is currently folded into rent as a rough estimate.
Food is billed as its own line on the invoice, so the charge is clear instead of an unexplained round number.
A PG switching off a cash register
Payments and dues currently live in a physical register and a memory of who paid.
Existing residents and dues are migrated in, and every payment from that point on is recorded automatically.
Why choose primelivingApp for your PG
Six things that are genuinely different about primelivingApp for a PG.
Built for one building, not a chain
You don't need multiple properties or a large team to get value from this — it works for a single PG with 15 beds just as completely as it does for many more.
Sharing-type billing done right
Rent is tracked at the bed level against sharing type, so triple and four-sharing rooms bill correctly without manual division.
Works for a mixed tenant base
Students and working professionals under one roof each get their own rent cycle and terms — nothing forces a single template on everyone.
One subscription, three products
A resident app, a management dashboard, and a booking website come together — not sold separately or added later as an upsell.
We do the migration
Send whatever you're currently keeping — a register, a spreadsheet, a phone full of numbers — and we map it in rather than making you retype it.
Honest numbers, not vanity metrics
No fabricated customer counts or invented features — what's on this page is what the product actually does today.
PG management software vs Excel and WhatsApp
What changes when you move off a notebook and a chat group onto a real system.
How to get started
Three steps, and we handle the data migration. Most properties are live in a few days.
Book a free demo
A walkthrough on your actual PG — your rooms, your sharing types, your rent cycle. No slide deck.
We set everything up
We migrate your current residents and dues, whatever they're currently kept in, and configure your sharing types and rent.
Start collecting digitally
Residents get the app, rent bills itself on schedule, and you stop making the monthly collection round.
PG management software FAQs
The questions PG owners ask most before choosing a system.
See it running on your PG
Book a free demo and we'll map your rooms, set up your sharing types, and quote you a firm price on the call.
14-day free trial. No credit card required.